Deluxe Holiday Homes is looking for Operations Coordinator / Admin to join us with minimum of 2-years experience in the same field. This would be an office-based role and the right candidate should be available to join immediately.
Coordinator
- Team task management and scheduling.
- Track and keep record of the routes and time travel taken in every activity of the employees using company vehicles (during and in between their work hours).
- Coordinate with Onboarding and Operations Coordinators for schedule management. Upload schedules and assign task through PMS.
- Coordinate with designated departments/ employees when necessary.
- Allocate and delegate tasks to the respective team/employee as per work requirement.
- Proper labeling of keys, cards and remotes.
- Release of keys, cards and remotes; and ensuring record keeping of the same.
- Conduct regular analysis of sheets/tools/tracker used (google sheets/excel), automating or making adjustments when necessary.
- Strong attention to detail in every completion of task assigned.
- Maintenance coordination tasks when needed.
Admin
- All DTCM applications (New and renew)
- All permit applications
- All documentation (property information, landlord documents, permits, etc)
- Onboarding admin tasks which includes checking and applying for connections (internet, chiller, gas, dewa, etc.)
- Coordinate with BDMs and Onboarding Team for newly onboarded properties
- Storage, releasing, collection of keys, cards and remotes. Ensure that these are safely kept.
- Support Operations Supervisor in any other admin-related tasks.
- Any other tasks as assigned by the management
Qualifications, Knowledge and Experience:
- Degree in business administration/ IT or relevant discipline
- Strong IT skills: Excel or Google Sheets, Word, Outlook, PowerPoint; Document filing, calendar management, etc.
- Strong planning, organizational and administrative skills
- English – fluent working proficiency (both speaking and writing)
- Minimum two-years of experience in the role.
Personal attributes:
- Excellent time management and organizational skills with attention to detail
- Excellent communication skills
- Collaborative team player
- Flexible with shifts and timings / overtime
