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Operations Coordinator

Deluxe Holiday Homes is looking for Operations Coordinator / Admin to join us with minimum of 2-years experience in the same field. This would be an office-based role and the right candidate should be available to join immediately.



  • Team task management and scheduling.
  • Track and keep record of the routes and time travel taken in every activity of the employees using company vehicles (during and in between their work hours).
  • Coordinate with Onboarding and Operations Coordinators for schedule management. Upload schedules and assign task through PMS.
  • Coordinate with designated departments/ employees when necessary.
  • Allocate and delegate tasks to the respective team/employee as per work requirement.
  • Proper labeling of keys, cards and remotes.
  • Release of keys, cards and remotes; and ensuring record keeping of the same.
  • Conduct regular analysis of sheets/tools/tracker used (google sheets/excel), automating or making adjustments when necessary.
  • Strong attention to detail in every completion of task assigned.
  • Maintenance coordination tasks when needed.


  • All DTCM applications (New and renew)
  • All permit applications
  • All documentation (property information, landlord documents, permits, etc)
  • Onboarding admin tasks which includes checking and applying for connections (internet, chiller, gas, dewa, etc.)
  • Coordinate with BDMs and Onboarding Team for newly onboarded properties
  • Storage, releasing, collection of keys, cards and remotes. Ensure that these are safely kept.
  • Support Operations Supervisor in any other admin-related tasks.
  • Any other tasks as assigned by the management


Qualifications, Knowledge and Experience:

  • Degree in business administration/ IT or relevant discipline
  • Strong IT skills: Excel or Google Sheets, Word, Outlook, PowerPoint; Document filing, calendar management, etc.
  • Strong planning, organizational and administrative skills
  • English – fluent working proficiency (both speaking and writing)
  • Minimum two-years of experience in the role.


Personal attributes: 

  • Excellent time management and organizational skills with attention to detail
  • Excellent communication skills
  • Collaborative team player
  • Flexible with shifts and timings / overtime
Job Type: Full Time
Job Location: Dubai

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